Notarized Diploma

Please allow 5-10 business days for processing.

INSTRUCTIONS FOR A NOTARIZED (APOSTILLE) DIPLOMA FROM THE UNIVERSITY AT ALBANY

What is an “Apostille”?

An apostille refers to the legalization of a document for international use. The apostille certifies the signature and the position of the official who has issued or certified a copy of a document. Students commonly need an apostille to authenticate their academic transcripts or diploma for use in a foreign country. Apostilles are only valid in countries that joined the 1961 Hague Convention. For a list of countries in which the apostille is valid, please see:
www.hcch.net/index_en.php?act=conventions.status&cid=41

The notary in the Registrar's Office is licensed in Albany County. The fee for our service is $10 per document. Once your transaction has been completed by the Registrar's Office, you should forward your documents to the Albany County Clerk and then to the New York State Department of State.

CONTACT INFORMATION: The notary in the Registrar’s Office is licensed in Albany County. It is the responsibility of the requestor to send the documents to :

Albany County Clerk
Albany County Court House, Room 128
16 Eagle Street
Albany, NY 12207-1077
http://www.albanycounty.com/Government/Departments/CountyClerk.aspx

The fee is $3.00 per place on the document where the seal is affixed. The County Clerk does not accept checks without name, address, and phone number printed on the check. This includes starter checks.

Once the County Clerk has attached its seal, the document must then be sent to:

New York Department of State:
Division of Licensing Services
Apostille and Authentication Unit
99 Washington Avenue 6th Floor
Albany, NY 12231-0001.
http://www.dos.ny.gov/corps/apostille.html

The fee is $10.00 per place on the document where the seal is affixed.

NOTE: The Office of Registrar will return all notarized documents directly to the student or the student’s proxy (if requested). The Office of the Registrar will not forward these documents to the appropriate offices.

Send a copy of your diploma to:
Registrar@albany.edu
or fax to: (518) 442-5532
or mail to University at Albany, Registrar’s Office, CC-B52 , Albany, NY 12222.